Section 1: Policy and Procedures

 

  1. Definitions
  2. Leadership (Executive and Board of Directors and election of officers)
  3. Meetings
  4. Elections
  5. League Funds
  6. League Team Structure (includes dissolution of a team)
  7. League Draft and Placement of Players
  8. Team Eligibility and Sponsorship
  9. Eligibility (includes ratings and member code of conduct)
  10. Divisional Eligibility
  11. Member Conduct Complaint
  12. Protests and Appeals

 

Section 1

Policy and Procedures

  1. Definitions
    1. League Membership
      1. Steel City Softball League (hereafter referred to as “SCSL”): It is the intent of the Steel City Softball League (SCSL Pittsburgh, Inc) to operate within the rules and regulations of both the American Softball Association (ASA) and North American Gay Amateur Athletic Alliance (NAGAAA). In the event of any conflict of interest, then SCSL rules will prevail. In any situation where there are no league rules, then NAGAAA and ASA rules will apply. The following variations apply and supersede the NAGAAA and ASA rules.
      2. New Players: A new player is considered anyone who has not been a SCSL member in at least the last two seasons. All new SCSL members are required to attend Spring Training for rating evaluation and who complete an online registration application and submit annual dues.
      3. Individual Playing Members: Membership in this league shall be open to all individuals who wish to play softball. Any person, who pays the appropriate annual dues, is of legal adult age, and indicates per the signed registration sheet that they wish to be a playing member shall be considered an active playing member as long as they have not been suspended. Any individual playing member cannot officiate SCSL games.
        1. Returning Players: Individual playing members who are returning to the league from the prior season shall be required to submit a signed electronic application and pay full annual dues electronically to the SCSL. In all cases, returning members must complete registration and dues must be received at least seventy-two hours prior to their first game.
      4. Individual Non-Playing Members: Membership in this league shall be open to all individuals who wish to support this league, its basis and purpose. Any person, who pays the appropriate annual dues, is of legal adult age, and indicates per the signed online registration that they wish to be a non-playing social member shall be considered an active non-playing member as long as they have not been suspended. Upon successful completion of the online registration and fees paid in full, the Social Member shall obtain league-voting privileges. 
      5. Individual Suspended Members: Individual playing or non-playing member whose name has been brought to the attention of the Commissioner on charges of unsportsmanlike conduct, conduct considered unbecoming a member of the SCSL and/or violating the constitution of the SCSL may have his/her membership status in the league reviewed by the Board of Directors. The Board of Directors, in investigating the complaint, shall seek representation from all parties concerned. As a result, of said review, a member may have his/her membership suspended from the league for a period of time to be specified by the Board of Directors. A member whose membership in the league has been suspended shall be designated an individual suspended member.
      6. Ineligible Player:  A player who does not meet the requirements of SCSL eligibility and Member Code of Conduct.
      7. Lifetime Membership: All former Commissioners of the SCSL shall be non-billable lifetime individual non-playing members of the league.
      8. League Insurance: The league will carry ASA insurance for all members of the league. Individual teams may be required to pay all or a fair share of the premium.
    2. Teams: A team is defined by the composition of its players, not by its name or sponsor. The ASA definition of a team is applied to teams in the SCSL. All teams are subject to ASA team reclassification guidelines.
    3. New Players: A new player is considered anyone who has not been a SCSL member in at least the last two seasons. All new SCSL members are required to attend Spring Training for rating evaluation. and who complete an online registration application and submit annual dues.
    4. Divisions: For purposes of seasonal play within the SCSL, divisions shall be designated as follows: Open co-ed C and Open co-ed D.  The division definition are outlined below:
      1. The Open C Division shall consist of teams whose top ten player ratings fall below 135. All C Division teams are eligible to participate in the End of Season Playoffs.
      2. The Open D Division shall consist of teams whose top ten player ratings fall below 95 with no player rating above 10. All D Division teams are eligible to participate in the End of Season Playoffs.
  2. Leadership
    1. Executive Board
      1. Shall consist of the following elected positions:
        1. Commissioner
        2. Assistant Commissioner – C Division
        3. Assistant Commissioner – D Division
        4. Secretary
        5. Treasurer
        6. Membership Chairperson
        7. Marketing Chairperson
        8. Fields Chairperson
      2. Elected Officials
        1. It is the duties of these officers to run day-to-day league business in accordance with any rules set forth by the league constitution.
        2. It is also the duty of the officers to interpret the league constitution.
        3. These officers will comprise the Executive Board and shall be elected under the conditions set forth in §1, IV.
        4. No individual member may hold more than one office.
      3. Commissioner
        1. Must be a member in good standing of the SCSL.
        2. The commissioner is responsible for maintaining (managing) day-to-day activities associated with league play as well as interpretation of the constitution in accordance with league play.
        3. If the commissioner deems an issue is outside the scope of the constitution, he/she is responsible for bringing it to a vote by the Board of Directors.
        4. Conducts league meetings, officers’ meetings and Board of Director meetings at whenever times are deemed necessary.
        5. Approve and verify expenses incurred by the league.
        6. Represent the league at appropriate organizations
        7. Appoints chairpersons to the various committees
        8. Develop league succession plan
      4. Assistant Commissioner – C Division
        1. Must be a member in good standing of the SCSL.
        2. Responsible for C Division matters.
        3. Maintain player ratings along with the assistance of league commissioner.
        4. Produce and maintain division schedule in coordination with D Division representative.
        5. Familiar with and interpretation of rules of play, as needed.
        6. Handle any game protests.
        7. Deals with any division umpire issues.
        8. Assist with the league spring training and assignment of new league members.
        9. In the event that the Commissioner is unable to complete his/her elected term in office for whatever reason, it will be the responsibility of the Assistant Commissioner to assume the duties of the Commissioner until a new league Commissioner is chosen.
      5. Assistant Commissioner – D Division
        1. Must be a member in good standing of the SCSL.
        2. Responsible for D Division matters.
        3. Maintain player ratings along with the assistance of league commissioner.
        4. Produce and maintain division schedule in coordination with C Division representative.
        5. Familiar with and interpretation of rules of play, as needed.
        6. Handle any game protests.
        7. Deals with any division umpire issues.
        8. Assist with the league spring training and assignment of new league members.
        9. In the event that the Commissioner is unable to complete his/her elected term in office for whatever reason, it will be the responsibility of the Assistant Commissioner to assume the duties of the Commissioner until a new league Commissioner is chosen.
      6. Secretary
        1. Must be a member in good standing of the SCSL..
        2. Maintain an official record of the Bylaws and oversee the Bylaws committee.
        3. Maintain all official records of the league.
        4. Maintain all official membership information of the league.
        5. Produce all publications for the league including advertising, public relations, and internal communications.
        6. Oversee the Public Relations committee.
        7. Create, maintain, and distribute/post the Manager’s Handbook each season.
        8. Accurately record all decisions and activities at the Executive Committee meetings and Manager Meetings
        9. Distribute minutes for the Executive Committee meetings and Manager Meetings within two weeks of the meeting.
        10. Support the league Commissioner at Manager Meetings.
        11. Coordinate league meetings upon request of:
          1. Executive Committee
          2. General membership
          3. Commissioner, C and D Division Assistant Commissioners
      7. Treasurer
        1. Must be a member in good standing of the SCSL.
        2. Responsible for the management and supervision of all funds and fiscal resources and properties.
        3. Maintain complete and accurate financial records.
        4. Develop and maintain league budget.  The treasurer will be required to draft a league budget by January 31 of that year for each season and will issue treasury reports to the Board of Directors by the end of each year.
        5. Shall assist the Commissioner in determining league membership, team entrance fees and sponsorship fees.
        6. Responsible for compliance with all requirements associated to being a 501(c)(3) nonprofit organization.
        7. Provide financial reports and budget updates at each Executive Board and Board of Directors meetings.
        8. Other responsibilities as assigned by the Commissioner
      8. Membership Chairperson
        1. Must be a member in good standing of the SCSL.
        2. Submit a detailed yearly membership plan to the executive board for review by January 31st.
        3. Actively seek and maintain league membership.
        4. Develop a schedule of events to promote, gain exposure for the league, and identify new league members.
        5. Work with the league secretary and the publicity/marketing committee chairperson on advertising for events.
        6. Work with the league secretary for all league communications.
        7. Organize and conduct annual spring training activities designed to produce excitement about the league and allow for proper divisional placement within the league.
        8. Placement of new league members identified by the membership committee will be handled with assistance from the C and D Division Representatives.
        9. Present any planned expenditures to be identified and budgeted for with the league treasurer for approval.
        10. Responsible for planning all special events to gain new membership, retain membership interest, and develop interest year round.
        11. Events identified, as league essential shall be paid for out of league funds; non-essential events will require a separate funding source.
      9. Marketing Chairperson
        1. Must be a member in good standing of the SCSL.
        2. In coordination with the league treasurer, submit a detailed fundraising events plan to the executive board for review.
        3. Responsible for all league fundraising events, not directly associated with on field play or related to members.
        4. Coordinate all activities with league secretary and publicity/marketing committee.
        5. Coordinate individual team fundraising events to ensure there is not a conflict with league wide events.
        6. All funds raised go directly to the league treasurer.
        7. Present any planned expenditures to be identified and budgeted for with the league treasurer for approval.
        8. Submit a detailed yearly publicity/marketing plan to the executive board for review.
        9. Promote the league.
        10. Create all league publications, advertising, promotional materials, and website content.
        11. Coordinate with the membership committee and the fundraising committee as necessary.
        12. Work closely with the league secretary for all league communications.
      10. Fields Chairperson
        1. Must be a member in good standing of the SCSL.
        2. Submit a detailed yearly field operations plan to the executive board for review by April 1st.
        3. Responsible for the administration, and procurement, of the playing fields.
        4. Communicate to the executive board any field inadequacies to discuss a proper course of action.
        5. Maintain an inventory of league equipment.
        6. Ensure equipment is in good condition.
        7. Purchase all league equipment for play and field use.
        8. Submit a plan to inspect all fields for use during inclement weather.
        9. Determine whether or not conditions warrant play in consultation with another executive board member.
        10. Present any planned expenditures to be identified and budgeted for to the league treasurer for approval.
    2. Board of Directors
      1. The league shall be governed by a Board of Directors.
      2. This Board of Directors shall be comprised of a representative from each team as well as the members of the Executive Board. 
      3. Each team representative shall have one equal vote and all decisions will be based on a simple majority ruling as long as the conditions set for in §1 VIII have been met.
      4. All returning teams from the previous season will have voting privileges until April 1 at such time the team would need their team fee paid or ten (10) paid players to retain the right to vote. 
      5. Any new team may claim the right to vote once their team fee is paid or they have ten (10) paid players. 
      6. Special circumstances on a team’s eligibility will be determined by the Executive Board. 
      7. Upon payment as outlined above, all voting privileges will be reinstated. 
      8. Members of the Executive Board except for the Commissioner shall have one equal vote. 
      9. In the event of a tie vote, the Commissioner shall be responsible for casting the deciding vote.  Voting during elections shall be governed by §1 IV.
  3. Meetings
    1. The league adopts Robert’s Rules of Order, as revised, to maintain an orderly process at all league meetings. However, the SCSL Constitution shall have precedence over the Robert’s Rules of Order at all times.
    2. The Executive Board will make all attempts to schedule meetings at a reasonable time to provide sufficient notice.
    3. Quorum
      1. For all meetings, a quorum will be necessary to confirm a vote. 
      2. A quorum for this league is defined as no less than three fourths (75%) of the eligible voting members of the Board of Directors. 
      3. Quorum for Executive Board meetings shall be defined as no less than Fifty-One (51) percent of the executive board including the commissioner, who shall have voting privileges in an executive board meeting.
      4. If a team misses 2 consecutive board meetings, they are dropped from the voting quorum.  They will remain dropped from the quorum until they have attended 2 consecutive meetings.  They will become eligible to vote at that second meeting.
    4. Attendance
      1. All meetings, except Executive Board meetings, held by the officers of the Executive Board are open to any individual playing or non-playing members of the league.  However, only the members of the Board of Directors will be recognized at their respective meetings. Others attending will need to follow rules associated with observers given in §1 III. E. 1.
    5. Observers
      1. Attendance at any meeting, except Executive Board meetings, held by members of the league shall be open to observers.  The observers shall not be allowed to participate unless motion has been brought forth to recognize the observer.  If such a motion is allowed, the observer will be allowed to speak for 5 minutes, followed by a 5-minute rebuttal by the chief opponent if said opponent wishes.
    6. League Meetings
      1. League meeting shall be open to any and all individual playing and non-playing members of the league. 
      2. These meetings can be called by any Executive Board officer and usually will be the under the responsibility of the commissioner.
      3. Normally the commissioner is responsible for scheduling a meeting; however, any member of the Executive Board can be contacted to schedule a meeting. 
    7. Board of Directors Meetings
      1. Meetings will be scheduled at reasonable times by the Executive Board.  Normally the commissioner is responsible for scheduling a meeting; however, any member of the Executive Board can be contacted to schedule a meeting.  An agenda for of the upcoming meeting is to be sent to managers three (3) days prior to the next meeting. 
      2. Any agenda items must be submitted to the commissioner in writing seven days prior to the next scheduled meeting.
      3. These meeting are normally called and conducted by the commissioner of the league. 
      4. They are in place to allow the Board of Directors the ability to perform its duties. 
      5. However, any member of the Board of Directors may request a meeting by giving written notice to any officer of the Executive Board.
      6. A Board of Directors meeting shall take place approximately once every other month during season play or no more than four (4) weeks after a request is made.
      7. The minutes are to be distributed within 14 days after each board meeting to the board.  Once the minutes have been approved by the board, they will be posted on the league’s website and emailed to the league’
    8. Executive Board Meetings
      1. These meetings shall be open to Executive Board officers only. 
      2. The officers may at times request members of the league to attend for special circumstances. 
      3. Officers meetings are usually called by the commissioner and should be held at least six (6) times during a season. 
      4. These meeting are in place to allow the Executive Board the ability to perform its duties.
    9. Special Meetings
      1. In the event of problems or situations where an issue must be resolved, the officers of the Executive Board are allowed to call meetings to resolve issues. 
      2. The officers will specify those individual playing and non-playing members of the league required at these meetings.
    10. Social Events
      1. All playing and non-playing members of the league will be guests at various non-fundraising league social events. 
      2. The Executive Board, must authorize any social event which is expected to utilize league funds or which will occur in the name of the league.
  4. Elections
    1. General Elections
      1. The terms of the elected officials shall run from October 1st to October 1st.
      2. Any elected position that has been filled by an appointment will be subject to election at the next general membership meeting.
      3. When more than two candidates are running and a candidate does not receive a majority of the vote (51% of total votes cast), then the top two vote getters will remain on the ballot for a runoff election.
      4. Members of the Executive Board will be elected in the following manner:
        1. Commissioner, Assistant Commissioner – D Division, Secretary, Membership Chairperson and Fields Chairperson will be elected on odd numbered years for two-year terms.
        2. Assistant Commissioner – C Division, Treasurer, and Marketing Chairperson will be elected on even numbered years for two-year terms.
      5. Nomination Process
        1. The nominations for candidates for election as an SCSL Officer will open on June 1st.
        2. The nominations for candidates for election as an SCSL Officer will close on July 15th.
        3. Any candidate nominated must be a member in good standing of the SCSL.
        4. Candidates may nominate themselves or may be nominated by another SCSL member.  If nominated by another SCSL member, the candidate must be informed by the Secretary and then must accept the nomination.  If the candidate refuses the nomination, the nominator will be informed of the candidate’s decision.
        5. After nominations are closed, all candidates will be requested to submit a resume, and a short paragraph of no more than 400 words describing why they should be elected.
      6. General Election
        1. An email announcing the candidates and the positions they seek will be emailed to the general membership on or by July 25th. 
        2. Voting will take place online.  Instructions on how to vote must by emailed by the Secretary to all eligible members by July 25th.
        3. All SCSL playing and non-playing members who have paid the registration fee for the current calendar will be eligible to vote.
          1. The member’s email on file will be the only acceptable email in which voting will be permitted from.
        4. Voting will close on the first Friday of August.
        5. Following the end of voting, if the current Secretary is not a candidate, the Secretary will analyze, tabulate, and review the results.  If the current Secretary is a candidate, then the Assistant Commissioners will analyze, tabulate and review the results.
      7. Results
        1. The election results will be emailed and posted on the league’s website and Facebook page by the first Sunday following the close of voting.
      8. Special Elections
        1. Should the need for a special election arise, such as removal of an officer from the Executive Board or inability of an officer to perform his/her duties to the league, an election will be set up to replace this officer of the Executive Board within one month.
        2. If no suitable replacement is available, then the remaining officers of the Executive Board must decide among themselves who will assume the responsibilities of the office unfilled.
        3. In any case, the Assistant D commissioner will always assume the office of commissioner.
  5. League Funds
    1. League reimbursement is payable upon receipts submitted to and approved by the SCSL board. The SCSL will then forward the amount to the league treasurer the amount to be reimbursed.
    2. The Commissioner or designated league representative will be reimbursed for travel of the NAGAAA meetings.
      1. The Commissioner or designated league representative will be reimbursed for travel of the NAGAAA meetings.
      2. Flight costs to the NAGAAA meetings should be purchased at the most current economy flight airfare with advanced thirty-day notice.
      3. Any fuel costs for personal vehicle used to drive to the NAGAAA meetings.
      4. Miscellaneous travel expenses will be reimbursed up to a maximum of $50.00 per day per diem.
      5. All reimbursement requests must be received within 90 days of expenditure.
    3. All deposit receipts must be presented to the treasurer within 30 days of deposit.
      1. If no receipt has been presented after 30 days, the Treasurer must inform the executive committee.
      2. If this issue is not resolved at the time of the board of directors meeting, the matter will be brought to the full board of directors for discussion and resolution.
      3. All cash raised at league fundraisers must be counted by at least three league members.
        1. These three league members must be from different teams and non-partners.
        2. One person must be a league officer.
        3. After counting fundraiser proceeds, the league officer will take possession of the cash, if the treasurer is not present and the other individuals will carry signed receipts documents the cash total.
        4. These receipts will be delivered by the individuals’ team representative to the next board meeting.
  6. League Structure
    1. Maximum Number of Players Per Team: A team roster shall be comprised of a minimum of 12 and maximum of 20 active individual playing members. The sum of these individual playing members shall comprise the team roster. An unlimited number of additional individual non-playing or Social Members may be included as team members. However, in the event that there are remaining eligible players in the draft and all teams are at the roster limit, if a new team cannot be formed, then a meeting of the appropriate division managers must take place to determine if a team feels they are capable of maintaining a roster above the maximum limit.
      1. Prior to the start of regular season play, individual playing members will be allowed to form teams within the regulation of this constitution. No individual playing member may play on more than one team in any given division.
      2. If needed, a C-Division team may call up a D-Division playing member, but the playing D-Division member’s primary team will be the D-Division team. In the event of a conflict, the D-Division player’s game will have priority.
      3. A team consisting of players new to the league must petition the Board of Directors and can only be admitted to the league by a majority vote of the Board of Directors
    2. Adding Players: Members can be added to a team roster up until the close of registration.
      1. If a manager finds a new player for their team, the player will be placed appropriately.
      2. If the SCSL has found the new player through a league sponsored event solely for the purpose of signing new members up then the player will be placed in the draft for appropriate placement. This allows for the player to be placed at the appropriate level of play and the current need of the league.
    3. Team Dissolution
      1. Any team that fails to meet the criteria set forth by this constitution can be subjected to disciplinary actions or dissolution at any time during the season by a vote of the Board of Directors.
      2. The Board may also impose specific penalties on this team or its members.
      3. Individual Members of the dissolved team may be individually suspended or reassigned to other teams by the membership committee.
      4. If team dissolution occurs during the normal playing season, all games to be played thereafter will be forfeited with the opposing team taking credit for a win.
      5. Additionally, no team which the Board has deemed appropriate for disciplinary action or dissolution my represent the league at the NAGAAA World Series or any other NAGAAA affiliated tournament without prior approval of the Board of Directors. Teams may also be suspended from any league playoffs.
    4. Team Voluntary Dissolution
      1. If there is a possibility of a team dissolving it must be brought to the attention of the Executive Board immediately. All attempts should be made to keep the team together. Coaches and managers of other teams are not permitted to recruit members until official notice from the Executive Board.
      2. Team dissolution occurs by a majority team vote. The vote must occur with an executive board member present during a team meeting. All members of the team must be present and have a vote. The executive board member must contact all members of the team not present at the meeting. The executive board member that was present will present the results to the BOD at the next BOD meetings. An emergency BOD meeting must be called if the BOD meeting is more than one week away.
      3. All team entrance fees will be retained by the league.
      4. Timeframe of dissolution:
        1. Before the season draft.  After all efforts have been made to keep the team together have failed and there are not enough people in the draft to field the vacant slots of the team, existing members can choose to be placed in the draft or approach another team.
        2. If a team dissolves after the draft existing members will have the choice to enter the draft or join another team. New members will be placed into the draft. Every attempt will be made to place members on teams. Members of the dissolved team will be placed into a draft and chosen where the draft left off based on §1 VII.
      5. Any discrepancies or disputes will be settled by the Executive Board.
  7. League Draft and Placement of Players
    1. New members, returning members not on a team, and returning members who choose to do so will be included in the draft.
    2. The order of team selection will be the reverse order of the previous seasons standings from lowest to highest. All new teams will be added after. If there are more than two new teams a coin flip will determine the final order. Team representatives may choose to skip their turn in any round of the draft. A team that skips a turn would be eligible to return during the next round of picks, if desired.
    3. Partners/friends in the draft and new to the league may request to be on the same team. It is suggested but not required, that this request be honored, as long as, both players can play in the same division. In the draft, a team can pick the friends/partners, in the following round of picks that team will be skipped, and then continue with a pick the following round. (i.e. two people count as two picks).
    4. Team rosters are permitted to go up to 20 players. Any team may elect at their own decision to fill rosters to this number. For purposes of the draft, the SCSL will consider your roster full at 16 paid members. If there are paid members in the draft and your team has less than 16 paid members then you will be expected to draft players to this level or they will be assigned to your team, when available.
    5. Any returning or new team not formed by the Executive Board at the time of the Draft, must consist of at least 10 paid players at the time of the draft or they will be considered to not be a team and all paid players in this situation will be deemed to be part of the Draft and subject to its rules. A returning team with 7 or fewer paid players may petition the Executive Board prior to the draft to explain why, based on their circumstances, the team will be a viable team unit, how they plan to get sufficient paid players, and thus be allowed to participate in the draft. If, prior to the draft a team with 7 or fewer players is deemed not viable, returning members may choose to move to an existing team or enter the draft.
    6. Prior to starting the draft, each team in its division will be looked at for its number of paid players. All open slots per team of paid players that are less than 16 will be added up. These numbers will then be compared by division with the total number of paid players available by division in the draft. If, after this review, it is determined that there are at least 12 paid people more in that divisions draft pool than teams are wanting to draft then a new team consisting of 12 players will be created by the Executive Board first out of the players available for the draft, then the draft will proceed in the order outlined in §1, VII, B. This team would then join in the draft process with a representative from the Executive Board acting as manager for this team. i.e.- if all teams in a division need 15 total players to take their respective paid rosters to 16 and there are 27 or more players available in that division, then a new team consisting of 12 players will be formed first, and then the draft will proceed with all remaining players
    7. A new team will only be formed by the League at the draft if the League has identified a person or persons to take a leadership role for the new team in advance. No new team will be formed without adequate leadership as determined by the Executive Board.
    8. Any team with 16 or more paid players on their roster will be required to PASS in the draft order until all team rosters in that division are brought up to 16 paid players. Once all rosters are at 16 and additional players remain they can resume their spot in the draft. No team will be permitted to draft players once their paid roster reaches 20.
    9. If all playing positions on existing teams within a division are filled and there are not enough players to form a new team and new paid players still remain undrafted they will be refunded their money and told that all team roster positions are filled. If they would like, they will be placed on a waiting list and should teams require players after the season starts they will be added first and have their player fee waived by the league. No team may add any other player to their roster while players in their division remain on this waiting list. All waiting list players must be assigned a team first.
    10. Potential new Players who contact the League and want to become members after the draft and team roster spots within that division are open will be placed on a team by means of a continuation of the draft, which would follow the same order as on the day of the draft. Any team may opt to skip a turn, but they would be eligible to return during the next round of picks, if desired. If all playing positions are full, these new players may join the waiting list outlined in §1 VII. I  at their option.
    11. When extraordinary circumstances arise which can impact the formation of a team or impact the draft, a team representative should present the circumstances to a member of the Executive Board at least seven (7) days prior to the spring training/draft date. The Executive Board should review the circumstances and decide if procedures need to be altered in order to benefit the SCSL’s growth and morale.
    12. Any team that does not participate in at least 1 membership drive will not be able to draft players. However, their roster will be brought up to 16 paid players at the end of the draft if paid players remain undrafted. Participation in a membership drive consists of two or more team players on your playing roster attending and running/assisting with a League arranged Membership Drive Event, if required by the Executive Board.
    13. NAGAAA division ratings will be used to determine the placement of all players within the proper division.
  8. VIII.Team Eligibility and Sponsorship
    1. All returning teams from the previous season will have voting privileges until April 1 at such time the team would need their team fee paid or ten paid players to retain the right to vote. Any new team may claim the right to vote once their team fee is paid or they have ten paid players.
      1. Special circumstances on a team’s eligibility will be determined by the Executive Board. Upon payment as outlined above, all voting privileges will be reinstated.
      2. Members of the Executive Board except for the Commissioner shall have one equal vote. In the event of a tie vote, the Commissioner shall be responsible for casting the deciding vote.
      3. Teams will be responsible to provide their own equipment, including bats, and uniforms, in conformance with NAGAAA regulations.
      4. Teams are also responsible for an annual entrance fee. The fee is $400.00.
      5. The fee must be paid within 4 weeks of Opening Day.
      6. If the fee has not been paid within the specified time, the team will be suspended from play. All scheduled games during the suspension period will be counted as a 7-0 forfeit.
      7. Once the fee is paid, games will begin as regularly scheduled. These forfeited games cannot be replayed and will stand as forfeits.
      8. If the team defaults on full payment, the entire team is expelled and all of the team’s scheduled games for the season will be counted as 7-0 forfeits.
      9. If a team is suspended all members of the team will be notified by the Board of Directors. Additional fees may be assessed on the team as deemed necessary by the Executive Board for services necessary to participate in the league. The Executive Board may authorize payment of fees and/or loan equipment to a team if league monies are available.
      10. Teams will be allowed to hold fund-raisers and to obtain sponsorship as necessary to meet expected monetary expenditures.
      11. In order to assure the charter of the league is upheld, all fundraising endeavors must be approved by the chair of the fundraising committee.
      12. It is the responsibility of the team manager to contact the chair of the fundraising committee to schedule and gain approval of the proposed fund-raisers.
      13. League fund-raisers take precedence over team fund-raising efforts. Additionally, the Executive Board will review all sponsorship of teams. If a conflict to the league charter is evident due to said sponsorship, the Executive Board may deny sponsorship of a team by that specific sponsor.
      14. During the regular season, in the D Division, each eligible playing member of a team must play a minimum of two innings per game during a double header and at least one at bat. Ineligible players that are present must be reported to the umpire prior to the start of the game.
  9. Eligibility (includes ratings and member code of conduct)
    1. Age Limit: All players on the official roster must be 18 years of age or older at the start of the season.
    2. Fees: All team registration and member fees, and any other outstanding fees, must be paid at registration.
    3. Waivers: Each season, all, members must accept the Player Code of Conduct prior to playing in the league.
    4. Ratings: At the beginning of the season, players in the Open C and D Divisions will be rated based on their most current rating based on the current NAGAAA rating scale. According to the Ratings Guidelines, new players to the Open C and D Divisions must reviewed by the ratings committee to determine which division the player would be better suited to play. All new SCSL members are required to attend one of the two Spring Training Clinics for rating evaluation by a Ratings Committee. If a new player cannot attend one of the two Spring Training Day Clinics then that new player must notify the Ratings Committee and Executive Board prior to missing the first Spring Training Day Clinic to ensure proper ratings are completed prior to the start of the season. If there is extenuating circumstance that prevents such notification the Executive Board and Ratings Committee needs notified in writing prior to the start of the season.
    5. Transfer: A member may transfer between teams under extenuating circumstances only one time during the season after submitting a written request to the executive board with the written consent of the player’s new team.
      1. In situations where members of teams may have irresolvable issues or conflicts with his or her team that member should first address these matters with his or her coach or manager. If the player’s conflict is unresolved by/ with the coach or manager, then the player should approach a member of the executive board.
      2. If a coach or manager is approached by a player from an opposing team, that coach or manager will inform that player’s coach or manager and a member of the executive board. If the player’s conflict is unresolved, the player will go into the draft or the executive board reserves the right to appropriately place the player on another team. Once the player has changed teams, only games played with the new team counts towards playoff eligibility. This is defined as half of those divisions’ games from the date when the player joined the league. A coach or manager at no time shall approach members of other teams for recruiting purposes.
    6. Post Season Eligibility: For post-season play, a player must have been present at and listed on the lineup card for at least 6 regular season games. Players must take the field (including EH) for at least a 2 innings of a game in which he and/or she is present. It is each teams managers responsibility to see that these records are accurately kept. All managers must submit a lineup card to the official Division Representatives are responsible for following up on all questions of eligibility.
    7. Playing an Ineligible Player: If a team plays an ineligible player, the team will forfeit all games played in by that ineligible player. A team can contest a player’s eligibility. To contest the eligibility of a player, you must register an official protest to the umpire in the game in which you suspect that player is playing. For more information on protest procedures, refer to section XII Protests of this document.
    8. D Division: During regular season each eligible playing member of a team must play a minimum of two innings per game during a double header and at least one time at bat. Ineligible players that are present must be reported to the umpire prior to the start of a game.
    9. Participation: Players must participate in 6 regular season games or the equivalent per rainouts and cancelations in order to maintain playoff eligibility.
    10. Member Code of Conduct
      1. Any player ejected by an umpire is automatically suspended from the team’s next game and may be subject to further actions by the Board after an investigation of the incident is completed.
      2. No alcohol is permitted in the dugout or bench area.  Players are not permitted to drink during games.  Any player found to be drinking or under the influence of alcohol during a game will be ejected from the game and subject to an automatic suspension from the team’s next game.  A second violation of this rule will result in a suspension for the duration of the rest of the season.  A third violation of this rule will result in permanent suspension from the Steel City Softball League.
      3. Recreational drugs are not allowed at the fields or in the stands.
      4. Players are not permitted to play while intoxicated or under the influence of recreational drugs.
      5. Verbal abuse or swearing at the umpire or opposing players are grounds for ejection from the game.
      6. Only the manager or coach represents the team in all discussions with officials and the opposing team.
      7. All paid playing members must sign and acknowledge the Member Code of Conduct. Acknowledgement of the Member Code of Conduct counts as first warning.
  10. Divisional Eligibility
    1. Any team will be required to move up to the next division for the following TWO seasons if the team places in the trophy round at the NAGAAA World Series.
    2. Any team that wins the regular season or playoffs in their division will be required to have all player ratings audited at the end of the season to determine if they are accurate or should be moved up to the next division. The audit will be conducted by the ratings committee. The skill of play during the regular season and, if applicable, the World Series will be used in the audit of ratings.
    3. Any team required to move up a division but not wishing too, may return to the same division provided the team does not meet the SCSL definition of a returning team: 4 members or more are considered a returning team.
  11. Member Conduct Complaint
    1. Members are expected to behave in a respectful manner toward the game, the umpire, the fans, their teammates, and their opponents. Complaints pertaining to violations of the Player Code of Conduct should be registered in writing to the Board within 48 hours of the action. Ejections are considered violations of the Player Code of Conduct and will be written up by the umpire.
    2. The Board will review the complaint within 72 hours of receipt and will decide whether disciplinary action is necessary. The Board can decide to suspend or expel a member or team based on the severity of the conduct. In the event the Executive Board suspends or expels a member or team, they will not receive a reimbursement for any member or team fees paid.
  12. Protests and Appeals
    1. Any team manager can lodge a protest on regularly scheduled season games against another team for failing to comply with ASA rules, NAGAAA and/or SCSL constitution by filing a formal signed protest with the commissioner and opening a $50 escrow account with the Treasurer.
    2. The Executive Board will then review the appropriate governing documents and rule on the applicability of the protest.
    3. Upon its ruling, the Executive Board will also determine the appropriate restitution if any.
      1. If the protest is found to be without merit by the Board, the team placing the protest will forfeit the $50 escrow held by the Treasurer.
      2. If the protest is found to be with merit, whether or not restitution is deemed necessary, the $50 escrow will be returned to the team.
      3. In any case, the decisions of the Executive Board are final.
    4. An official protest involved a question about a rule interpretation, an illegal player, or an ineligible player. Judgement calls by the umpire cannot be protested. Only the team manager may notify the plate umpire of his/her intent to play the game under protest. An official protest must be registered to the umpire before the next pitch or before the umpires leaves the field. The protest must be noted on the lineup card, along with the details of the protest, the inning, number of outs, ball and strike count, position of base runners, and time. If the protest cannot be resolved immediately, the game should go on.
    5. Any player who is challenged on eligibility will be requested to show proof if ID to the umpire. The umpire will designate the player in question on the lineup card. If the player does not have ID, he/she must sign the lineup card or forfeit the game. All information must match the official SCSL roster.
    6. After properly notifying the plate umpire, all protests (including player eligibility) must then be submitted in writing accompanied by a $50 fee and received at the SCSL mailbox within two business days following the protested game; otherwise, the game will stand as played. The information will be assessed and ruled on by the Board who will then respond within 72 hours of receiving the protest. If the protest is upheld, the protest fee will be returned. If denied, the fee will revert to the SCSL.
    7. Appeals: All appeals for End of Season Playoff eligibility must be submitted by the last day of the regular season play. The Executive board shall have the authority to review and edit the rules contained herein.